20 hours monthly
Owner time was returned from repeated statement review and spreadsheet preparation.
Finance administration result
20 owner hours recovered from monthly finance administration.
A system extracted structured information from bank and credit-card statements, entered values into the accounting spreadsheet, compared records, and surfaced items requiring attention.
The operational problem
The owner was the reconciliation system.
Every month, the owner reviewed multiple bank and credit-card statements, transferred values into an accounting spreadsheet, compared the records, and searched for missing or incorrect entries.
The work required attention but much of the handling was predictable. At approximately 20 owner hours per month and an internal value of $100 per hour, it represented $2,000 monthly and $24,000 annually before considering opportunity cost.
The new workflow reads machine-accessible source records, prepares the spreadsheet, applies comparison checks, and presents exceptions for review. The owner remains responsible for decisions while no longer performing every mechanical step.
What improves
Less manual work. Better information. More capacity.
$24,000 annually
Recovered owner-time value at the stated internal rate of $100 per hour.
Errors surfaced
Automated comparison identified entries that had previously been missed.
Common opportunities
Where better systems can help.
Every engagement begins with the real workflow—not a predetermined software product.
- Bank statement extraction
- Credit-card statement extraction
- Transaction value extraction
- Accounting spreadsheet preparation
- Cross-record comparison
- Missing-entry detection
- Exception presentation
- Owner review of uncertain items
Our approach
Measure before building.
Collect
Gather the source statements and existing spreadsheet structure.
Extract
Read the required transaction details and standardize the values.
Compare
Check source records against the accounting spreadsheet and expected rules.
Review
Present exceptions so the owner focuses only on decisions and corrections.
Questions
Common questions.
Is the $24,000 figure a cash refund?
No. It is the annual internal value of 20 owner hours per month at $100 per hour.
Does automation make the accounting decisions?
No. It prepares information and identifies exceptions. Appropriate professional and owner review remains in place.
Can the same approach work with different accounting systems?
Potentially. The workflow depends on available exports, integrations, document quality, and the controls required by the business and its accountant.
Start with the work you already do